bionpetro.blogg.se - Washington state public records searchy

Washington state public records searchy how to#
Washington state public records searchy pro#

Second level is the Superior Court, the court of general jurisdiction, which handles civil, felony, domestic relations & juvenile cases, and appeals from lower courts.

District Courts serve counties and handle infractions, traffic violations, misdemeanors, small claims, and civil cases up to $75,000. Municipal Courts serve cities & towns, and handle misdemeanors and municipal traffic & ordinance violations. At the first level are Municipal & District Courts.

Court Records - The Washington court system has four levels.

You may also find databases from county and local areas by navigating to those pages through the drop-down tools in the margin.

WA Attorney General's Office: Commercial Purpose Declaration Affidavit Template (2019) – Use this template to obtain an affidavit from a requestor to establish that requested lists of individuals will not be used for commercial purpose.Some exemptions mentioned in the Act include personal & private information about citizens, investigative files, personnel files, real estate appraisals, personal financial information, preliminary drafts by public agencies, library patron records, medical records, and security plans of law enforcement and government agencies.Īppearing below are those statewide resources we feel will be most useful to you.

City of Gold Bar (2015) for more guidance on what constitutes, as documented by affidavits, an adequate search of personal devices and personal email accounts. The affidavit must be “reasonably detailed” and “nonconclusory,” and should describe the accounts, devices and locations searched and the names and search terms used to locate responsive records. In these types of circumstances, the agency can rely on the employee or official to perform their own search of their device or account, and attest to the search by signing an affidavit carefully detailing the extent and nature of their search. Searching for Records on Personal DevicesĪgencies can be constrained in performing a centralized search if responsive records reside on an employee’s or official’s personal device or personal account, such as on a personal smart phone or personal email account.

Washington state public records searchy how to#

To learn how to use the Outlook voting function, refer to our Using Microsoft Outlook's Voting Function Practice Tips. Practice Tip: Microsoft Outlook has a “ voting function” that can be included in an email, which allows the email recipient to vote “Yes,” “No,” or “Maybe” regarding whether they have responsive records.

Washington state public records searchy pro#

If your agency does not have the budget to invest in such software or otherwise does not have the capability to conduct a search of all agency email, consider using an email voting tool, which allows the PRO to efficiently survey staff and officials on whether they have responsive emails.

Notifying the requestor of search terms used in locating responsive records can also help show an adequate search. Consider investing in software that allows certain staff members (like the PRO or clerk) to use specified search terms to search all agency email and find responsive records.Įxamples of such software include Barracuda and Commvault see our PRA & Records Management Technology Guide for additional software options. Searching email mailboxes for records responsive to a records request is a particularly challenging task given the volume of emails sent and received by staff and officials. For an example of this type of standard search outline, see MRSC’s Sample Search Steps for Requests for Record Regarding Properties. In order to show the agency has adequately searched all relevant locations, consider developing search steps for specific locations to search and standard search terms when particular types of records are requested. See MRSC's sample PRA hold memo (Word document download). One option is to provide staff and officials with a "PRA hold memo," suspending all ordinary destruction of records. To ensure no records are destroyed pursuant to their standard destruction cycle after the request is received, inform staff and officials of the records request in a timely manner. Re-designed and revised with minor clarifications in March 2021. Use these practice tips to guide your agency's search for responsive records. The PRA requires that agencies perform an adequate search to locate records responsive to a public records request.